When to Hire a Virtual Assistant — and What to Delegate First

As your business grows, managing everything on your own can quickly become overwhelming. From emails to scheduling and administrative tasks, time spent on small details can take you away from core business goals. That’s when hiring a virtual assistant (VA) can make all the difference.

When to Hire a Virtual Assistant
If you find yourself working long hours on repetitive tasks, missing deadlines, or struggling to focus on strategy, it’s time to bring in help. A virtual assistant can handle time-consuming duties so you can focus on growth, client relationships, and innovation. Typically, business owners hire a VA once administrative tasks begin to consume more than 20–30% of their week.

What to Delegate First
Start by offloading tasks that don’t require your direct input but still need consistent attention. This includes managing emails, scheduling meetings, data entry, invoicing, and basic customer support. You can later expand their responsibilities to social media management, research, or content updates as trust builds.

The Benefits of Delegation
Delegating to a VA not only saves time but also increases efficiency and reduces burnout. With the right assistant, you gain structure, consistency, and the freedom to focus on high-value work that drives your business forward.